EXECUTIVE ASSISTANT
University of Missouri - Columbia (MU)
Columbia, MO
Full-time
Administration / Clerical
Posted on April 8, 2024
Hiring Department
University Physicians
Job Description
#upjobs
Performs office and administrative support with an emphasis on planning, logistics and organization/coordination. Understands how the team integrates with others to accomplish team objectives. Researches and analyses atypical/complex data and prepares reports (e.g., budget, revenue), noting key issues and patterns in the data. Solves problems and identifies new, less obvious solutions. Impacts the quality, timeliness and effectiveness of the team through planning, organization and coordination. Uses discretion, as applicable, to modify work practices and processes to achieve results or improve efficiency. Explains detailed, sensitive, confidential and/or complicated information to and within the team and/or necessary parties.
Provide administrative support, most often involving highly confidential and/or sensitive materials and situations. Staff various meetings, create summary reports and prepare for distribution.
Greet visitors, receive and respond to incoming calls in a courteous and authoritative manner; determine needs, redirect to others as appropriate; manage calendar and schedule appointments, determine executive's availability for discussions, and follow up to ensure timely response.
Prepare correspondence, reports and other materials from rough draft, dictation or from taking minutes in meetings. Compose letters involving routine matters, acknowledgements and other subjects. Assist in preparing the executive for meetings. Anticipate information needs such as including itineraries, supporting documents and materials; arrange information folders. Brief executive prior to meetings. This position also maintains a simple Microsoft Data Base, makes all travel arrangements for the department, and submits some POs and Requisitions for the Department.
May act as liaison between the office and others, making arrangements, preparing materials, overseeing project budget, and posting information to website. Assist in budget preparations; compile information, analyze past activities and project future needs.
Shift
8am - 5pm M-F
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
5 years experience performing office and administrative duties. Proficient in using Microsoft Office.
Anticipated Hiring Range
Salary Range:$17.96 - $33.18 hourly
GGS Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
In addition to the Online Application, please provide a Cover Letter and Resume.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call the Director of Employee and Labor Relations at 573-882-7976.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
