Student for Services with Disabilities: Administrative Assistant II
Univ of Wisconsin Eau Claire
Eau Claire, WI
Full-time
Administration / Clerical
Posted on April 11, 2024
POSITION: A full-time (100%) university staff position is available in Services for Students with Disabilities and TRIO Project AIM beginning in May 2024. The official title of this position is Administrative Assistant II. This position is contingent on grant funding and requires a six-month probationary period. The expected hourly hiring salary for this position is $17.50. A full-time (100%) university staff position is available in Services for Students with Disabilities and TRIO Project AIM beginning in May 2024. The official title of this position is Administrative Assistant II. This position is contingent on grant funding and requires a six-month probationary period. The expected hourly hiring salary for this position is $17.50.
MINIMUM QUALIFICATIONS:
- Experience providing administrative support in an office setting
- Demonstrated computer experience with proficiency in word processing, spreadsheet, and database software
- Excellent written, oral and interpersonal skills, with ability to maintain a welcoming and supportive student services environment
- Knowledge of university policies and procedures regarding purchasing, payroll, travel arrangements, financial transactions, etc.
- Experience using software management programs (Student Access and Accessible
- Information Systems AIM), or willingness and ability to learn
- Experience working with students with disabilities.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Ability to work with sensitive information and maintain confidentiality.
Provide general administrative support for the Services for Students with Disabilities and TRIO Project AIM office.
Respond by phone, email, or in person to questions from faculty, staff, students, parents, and the public regarding disability services and the federal grant.
Meet with prospective students requesting disability services and explain the registration process.
Provide budgetary support by preparing purchase orders, requisitions, and transfers of funds.
Schedule staff appointments and maintain calendars.
Update informational materials and place printing services orders.
Make arrangements for program activities and events, such as reserving rooms and ordering refreshments.
Perform data entry functions using Student Access and maintain student files.
Hire, train and supervise student employees to assist with office functions; assign and monitor work tasks for student employees.
Perform other duties, as assigned, to contribute to unit, university, and community activities.
THE UNIT: The unit of Services for Students with Disabilities & TRIO Project AIM consists of 7 staff members. More information can be found by accessing our website: https://www.uwec.edu/equity-diversity-inclusion/edi-services-programs/services-forstudents-with-disabilities/
UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/.
The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.
APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Website: https://www.uwec.edu/job-postings/.You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Click the link to the Services for Students with Disabilities: Administrative Assistant position (Job ID #20737) and then click the "Apply Now" button to submit your application electronically. Your application will not be considered complete until all required documents are attached and all required fields are completed. Please be sure you have included the following in PDF format:
- Cover letter
- Resume
- Names and contact information for three references.
To ensure consideration, completed applications must be received by April 24, 2024. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7).
The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7).
The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.
UW-Eau Claire is an AA/EEO/Veterans/Disability employer.
