Child Study Team Secretary
Secretarial/Clerical/Secretary - 12-Months
Location: District Office
Title: CHILD STUDY TEAM SECRETARY
Qualifications:
- Two years minimum of documented CST secretary experience
- Has maintained a recognized, computer-based special education data base system (e.g. Realtime)
- Experienced in preparing required state reports (e.g. NJ Smart, ASSA, ADR)
- Knowledge of procurement procedures (POs; computerized systems a plus)
- Ability to, and experienced in, coordinating scheduling of meetings (e.g. IEP)
- Familiarity with county office procedures and forms
- Experience with special education monitoring preparation and procedures
- Knowledge of automated office equipment, office procedures and practice, and experience with Word and Excel (PowerPoint a plus)
- Good oral and written communication skills; good telephone skills
- Must be able to multi-task, with attention to detail, in a fast-paced work environment
- Ability to develop effective working relationships with staff, parents, & administrators
- Must pass criminal background check and fingerprints, pre-employment drug screening and TB test
Education:
- High school diploma, college level training and/or secretarial training are required
Reports To:
- Child Study Team Supervisor
Purpose:
- Assists the Child Study Team Supervisor by performing secretarial and administrative assistant type duties. The secretary functions as a liaison between clients-parents and the professional support team members, maintains communications with many school districts, oversees the CST office operations and physical environment and updates and maintains the special education student data base.
Performance Responsibilities:
- Coordinates and maintains the special education computerized data base
- Types correspondence for the Supervisor of CST and the Special Education Department; receives and routes phone calls, mail and correspondence
- Performs a variety of office routines; operates all necessary automated machines to complete reports and work required in the operation of the office
- Maintains CST office files and student records
- Processes referrals and tracks process
- Orders materials and equipment for office and special education staff
- Liaison for CST, parents, schools, staff and schedules meetings
- Prepares required state reports and projects with accuracy in timely fashion
- Schedules and arranges meetings (e.g. IEPs); handles follow-up activities as necessary
- Maintains confidentiality as required
- Maintains physical environment of the CST office
- Coordinates the setting up of transportation with the Transportation Coordinator
- Keeps student database current
- Handles petty cash, if needed
- Checks IEPs in conjunction with Supervisor; sends amendments, revisions, transfers IEP meetings and paperwork to parents, teachers, schools, etc.
Additional Duties
- Performs other related tasks as assigned by the Superintendent and other central office administrators as designated by the Superintendent.
Evaluation
- Annually by the Child Study Team Supervisor
Physical Demands
- Works in standard office and school building environment
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The duties of this job are normally performed in the following manner: the employee is regularly required to stand and is regularly required to talk and to hear. The employee frequently is required to walk. The employee is occasionally required to sit; to use hand to finger, handle or feel; to reach with hands and arms; to stoop; kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Work Environment
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Note: Qualified candidates/incumbents must be able to perform the essential duties and responsibilities with or without reasonable accommodations. As required under the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or duties. It is the responsibility of the incumbent in the position or the candidate once offered the position to inform the East Greenwich Superintendent of any and all reasonable accommodations that may be required. Candidates who need accommodations to complete the application process must inform the Superintendent of their need.
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Terms of Employment: Twelve month position. Salary established by Board.