Mail Clerk
Colgate University
Hamilton, NY
Full-time
Administration / Clerical
Posted on April 5, 2024
Mail Clerk
Requisition Number: 2024S013Posting
Full Time/Part Time: Full Time
Division: Finance and Administration
Department: Mail Services
Wage/Salary Range: G1, Step 2-5 ($18.91-$21.46)
Department Statement:
Mail services has two locations on campus, the main Mail Center in the O’connor Campus Center and the Package Annex in the Coop parking lot. Mail Services provides internal mail services for students, faculty, staff, and administration as well as operating a contract station of the United States Postal Service, known as Colgate Station.Colgate Station is the area where all students receive mail and incoming packages. The station provides postal services such as registered mail, certified mail, parcel post, and the sale of all postal supplies.In addition to U.S. mail, University Mail Services distributes official University mail and notices to departments, employees, and students. Outgoing mail and interoffice communications are picked up and delivered to the university daily. This service is designed to provide an efficient internal distribution system for University business correspondence.
This position is scheduled to work 40 hours per week and is covered by a collective bargaining agreement.
Accountabilities:
Accountable for:
- Performing duties of postal clerk for campus postal station.
- Operating postal meter in accordance with postal regulations.
- Serving as a cashier for campus post office station, dispensing stamps and accepting mail and packages for mail.
- Picking up and delivering registered, certified, insured, and campus mail on established route.
- Making deliveries and pick ups to and from U.S. Post Office.
- Using electronic tracking system for incoming packages and USPS accountable mail.
- Creating mailing lists for bulk mailings using software.
- May be required to work in document services as needed.
- Following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor.
- Immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.
Professional Experience/Qualifications
- Demonstrated ability to use email and learn basic mail sorting software.
- Demonstrated ability to provide excellent customer service of postal products to the Colgate community.
- The ability to work in a fast-paced environment is essential.
- Demonstrated ability to work collegially and effectively with a diverse group of constituents including students, faculty, staff, parents and alumni.
- Ability to work as a member of a team.
Preferred Qualifications
Knowledge of Excel and Banner preferred.
Education
High school diploma or equivalent required.
Other Information
Colgate Bargaining Unit employees must apply by Tuesday, March 12th to be considered.
Work Schedule:
40 hours per week8:00am – 5:00pm Tuesday – Friday with a 1/2 hour lunchSaturday 8:00 am – 2:00pm with some overtimeM-F when school is not in session
Job Open Date:
03/05/2024
Job Close Date:
12/9/2024
Open Until Filled
No
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/5601
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