Grants Assistant
Colgate University
Hamilton, NY
Full-time
Education
Posted on April 4, 2024
Grants Assistant
Requisition Number: 2024S007Posting
Full Time/Part Time: Part Time
Division: Dean of the Faculty
Department: Office of University Grants and Sponsored Research
Wage/Salary Range: $18.75 - $20.75 / hour
Department Statement:
The Office of University Grants and Sponsored Research is responsible for all processes related to institutional grants, faculty grants, and sponsored research.
The mission of the office is to secure financial support from foundations, corporations,and government sources for projects supportive of Colgate’s mission. More broadlyconceived, our function is to facilitate relationships between a wide range ofconstituencies, both on and off campus, that will ultimately lead to support of teaching,
One particularly important part of this mission is supporting faculty who need externalfunding to support their research or creative work. We are prepared to assist faculty inlocating potential sources of funding and to discuss proposal ideas, assist with budgets,or read and comment on drafts of proposals-in-progress.
Accountabilities:
Responsibilities include coordination of the daily operations of the department.
- Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.
- Maintain department records, research information, analyze data, prepare reports, edit, and format documents and presentations, and produce standard reports.
- Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.
- Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.
- Monitor departmental budgets and report on status, variances, and potential issues.
- Responsible for building and/or room scheduling and service requests, as required.
- Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
- May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division, or function, as assigned.
Professional Experience/Qualifications
- Excellent typing and computer-related skills including proficiency in MS Office and Google Drive.
- Excellent data management skills and rigorous attention to detail.
- Excellent proofreading, grammar, and spelling skills.
- The ability to work collegially with a diverse group of faculty and staff.
- The ability to prioritize tasks and work independently.
- The ability to manage detailed, confidential, and sensitive information.
Preferred Qualifications
- Previous experience working in higher education is desirable.
- Prior experience working with Banner is desirable.
Education
An Associate’s degree and a minimum of two years related experience is required, or a combination of education and experience from which comparable skills are obtained.
Other Information
Work Schedule:
Part-time (20 hours per week)12 months
Job Open Date:
02/02/2024
Job Close Date:
12/9/2024
Open Until Filled
Yes
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/5571
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