Assistant Court Clerk

City of Sun Prairie   Sun Prairie, WI   Full-time     Legal
Posted on January 24, 2023
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Assistant Court Clerk

Job Summary 

The purpose of this position is to perform the day-to-day duties of the municipal court.  This includes but not limited to clerical support, administrative tasks and customer service. This is an LTE position working 20 hours per week with the possibility of becoming a full-time opportunity in the future.   Preferred schedule would be 9am – 3pm Tuesday, Wednesday, Thursday, but can be flexible. 

In-person Interviews tentatively scheduled the week of February 27, 2023.
Anticipated start date on or after March 20, 2023.

Essential Job Functions

  • Attends municipal court in absence of Municipal Court Clerk and records minutes and/or dispositions for each case.  Prepares forms as directed by Judge. 
  • Prepares and sends default letters, pretrial and trial notices, and proceedings notices. 
  • Prepares operating-while-intoxicated (OWI) forms.  Sends OWI information to Department of Transportation (DOT) and to the Assessment Facility.  Also, reports Ignition Interlock Device orders to DOT. 
  • Compiles information and then sends refusal (OMVWI) hearing letters to the City Attorney’s Office. 
  • Compiles information for each case for pretrials and then sends the information to the City Attorney’s Office each week.  
  • Receives a daily payment report from the PD and enters forfeiture payments in court system.  Also prepares Monthly Financial Report at the end of each month. 
  • Dockets initial court appearances, pretrials, and trials. 
  • Compiles and reports driver license suspensions for failure to pay forfeitures to the DOT. 
  • Maintains confidential juvenile records. 
  • Processes appeals, transfers, substitutions, and requests. 
  • Completes citation information and submits dispositions electronically to DOT via the TiPSS Court System. 
  • Schedules court proceedings and maintains the court calendar. 
  • Files traffic and ordinance citations, and other court records.  Maintains computer records and processes court updates as required by TiPSS Court. 
  • Compiles court activity statistics and completes reports. 
  • Provides information to City Attorney, Judge, law enforcement and defendants regarding court matters in-person, and via mail, email, and telephone. 
  • Provides dispositions to the Sun Prairie Star after court proceedings. 
  • Maintains knowledge of municipal ordinance code and court policies and procedures. 
  • Word-processes a variety of materials. 
  • Maintains certifications and pursues continuing education related to clerk of court functions. 
  • Assist with scanning and filing of City documents into the City’s records management software.
  • Other duties as assigned

Requirements of Work

Must be a bondable individual.  Experience within a law office or legal experience is preferred.

High School Diploma with two years of accounting, clerical, or customer service experience. Training or coursework in bookkeeping, accounting, or business preferred; or any equivalent combination of training and experience which provides the following knowledge, ability and skills:

Knowledge of
  • Knowledge of Microsoft Office suite applications and comfort working with various software including financial software, spreadsheets, databases, and word processing.
Ability to
  • Ability to work autonomously, in team/collaborative environments, and cross-functionally with other departments/divisions.
  • Strong attention to detail and the ability to manage projects and prioritize tasks.
  • Ability to establish and maintain relationships with diverse populations at all levels of the organization, outside vendors/client representatives/peers and the public, and ability to relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
  • Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals; interpret basic descriptive statistical reports; balance and reconcile financial accounts. 
  • Ability to utilize a variety of advisory data and information such as traffic and ordinance citations, court schedules and dockets, state statute books, municipal code, computer records, writ of commitments, procedures, guidelines, and non-routine correspondence. 
Skill in
  • Requires skill in listening, critical thinking, problem analysis and problem solving; written/verbal communication skills; ability to tailor the message, context, and mode of communication to the audience
  • Must possess skill in monitoring one’s own work to ensure quality, accuracy, and thoroughness; sound judgment in recognizing scope of authority; commit to innovation and continuous process improvement, and work collaboratively within the organization.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.
  • While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.
  • The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell.
  • The employee must occasionally lift and/or move up to 25 pounds. 

The City of Sun Prairie is committed to advancing equity, honoring our diverse identity, and creating an inclusive culture.

City of Sun Prairie

300 East Main Street
Sun Prairie , WI